PaidVia AIGet started ↗
AI-POWERED ACCOUNTS RECEIVABLE

You earned it.
Let’s get you paid.

Put an AI accounts receivable team to work on getting you paid. PaidVia AI brings in your QuickBooks Online or Xero invoices—or reads the invoices you upload or forward—then sends branded payment requests, follows up on outstanding balances, and handles routine billing replies until you get paid. Your customers get a secure Stripe link to pay you directly. Once payment is confirmed, the reminders stop. Open PaidVia anytime to see who’s paid, who still owes you, and which customers need a personal response.

Get started ↗▶ See how it works
✓ Your invoices, synced✓ Your follow-ups, handled✓ Your payments, in view
Works withQuickBooks OnlineXeroStripeor invoices you upload or forwardQuickBooks: in verification with Intuit; Xero: in verification with Xero
From $99/month · No percentage of your invoices.
INVOICES IN. FOLLOW-UPS HANDLED.
● ● ●Your billing inbox✦ PaidVia AI
LESS TO DO. MORE VISIBILITY.

Every invoice. A clear next step.

Illustrative preview
Awaiting payment$10,525USD
Routine follow-upsHandled ↗
N
Northline StudioINV-1042
Follow-up scheduled$2,450
F
Fieldwork ServicesINV-0837
Payment processing$6,800
A
Atlas SupplyINV-2190
Question answered$1,275
✦
One less email for you to write.

PaidVia prepared the requested invoice copy and a payment link.

↗
▧ Photo▤ PDF↗ Email▦ Spreadsheet
ONE LESS JOB. WHATEVER YOUR BUSINESS.

Your business.
Your invoices.
Let’s get you paid.

Work for yourself? Run a team? Sell services or products? PaidVia AI takes the chasing off your plate, so you can spend your time earning—not asking to be paid.

Bring invoices your way.Connect your accounting software. Forward an email. Upload a PDF, spreadsheet, scan or photo.

Work for yourself

Freelancers, consultants and independent professionals.

Your expertise earns the money. Let AI handle the follow-up.

Run a service business

Agencies, studios, contractors and business services.

Keep your team focused on clients, not unpaid invoices.

Sell products

Wholesalers, distributors, suppliers and manufacturers.

Keep outstanding orders from becoming forgotten payments.

Something else?

You don’t need to fit a category to get started.

Bring your customer invoices. We’ll help you get paid.
FROM SENT TO SETTLED

Less chasing.
More business.

Every unpaid invoice creates work: finding the balance, writing another email, answering a question, checking for payment. PaidVia brings those steps together so following up no longer depends on finding time in your day.

01↗

Start with the invoice.

Connect QuickBooks Online or Xero, forward an invoice, or upload a PDF, spreadsheet or photo. AI reads the details and brings missing information to your attention before a request goes out.

02✦

Keep payment moving.

Authorize your sending preferences once. PaidVia sends branded requests and reminders, handles routine billing questions, and includes a secure Stripe payment link.

03✓

Stay in control.

Confirmed payments update the balance and stop further reminders. See collections, overdue invoices and customer conversations together, with disputes and exceptions brought to you.

THE CONVERSATION MATTERS

“Can you resend
the invoice?”
Already on it.

A missing invoice or unanswered question can delay payment. Give customers the details they need without spending your day in another email thread.

Put PaidVia to work ↗
CUSTOMER REPLY

Could you send the invoice again with the PO reference? We can pay on Friday.

✦
PaidVia connects the dots

Invoice found · PO reference matched · Payment promise recorded

PREPARED BY PAIDVIA

Of course. Your invoice and PO reference are included below. You can pay securely using the link whenever you’re ready.

▤ Invoice-1042.pdf
Example conversation. Actions depend on available records and your permissions.
MORE THAN ANOTHER REMINDER

The work behind getting paid.
Taken off your plate.

Keep your customer relationships. Keep your accounting system. Give the repetitive collection work to PaidVia AI.

01

Stop rebuilding your invoice list.

QuickBooks Online or Xero brings your open invoices and current balances into PaidVia. Working from files? AI reads PDFs, scans, photos and spreadsheets so you can start from the records you already have.

02

Give every invoice consistent attention.

Branded payment requests and scheduled reminders follow your approved preferences. Your customers hear from your business without your team writing the same follow-up every week.

03

Remove the back-and-forth before payment.

Routine requests for an invoice copy or payment link can be handled in the invoice conversation. Disputes and decisions about credits come to you with the context attached.

04

Make the next step easy: pay.

Customers receive a secure Stripe payment link. Payments go to your connected Stripe account, with partial payments and outstanding balances tracked against the invoice.

05

Stop chasing money that has arrived.

PaidVia checks QuickBooks or Xero balances before sending reminders and tracks confirmed Stripe payments. A settled invoice stops further reminders; uncertain payment information holds the send.

06

Know where your money stands.

See collected payments, outstanding balances, overdue invoices and customer replies in one workspace. Open an invoice to see its history and next action without digging through your inbox.

Connect your accounts, confirm your business identity and choose your preferences. PaidVia handles the routine work from there, and brings you the decisions that need an owner.

YOUR SYSTEMS. LESS CHASING.

Keep your books.
Hand off the follow-up.

Your accounting system holds the invoice. Stripe handles the payment. PaidVia handles the follow-through—with one view of what is owed and what happens next.

QuickBooks OnlineXero

QuickBooks Online or Xero

Your invoices, already organized

Sync outstanding invoices, payments and credits from QuickBooks Online or Xero so follow-ups reflect what is actually owed. No accounting system? Upload or forward your invoices.

QuickBooks: in verification with Intuit · Xero: in verification with Xero
Stripe

Stripe

An easier way to pay

Give customers a secure payment link. Track payment status and stop chasing once payment is confirmed.

Authorized email

Follow-through in your name

Approve your business identity and preferences once. PaidVia sends branded reminders and handles routine billing replies on your behalf.

Connect your accounts securely. Choose your sending preferences. Stay in control from one dashboard.

YOUR TIME HAS A PRICE

The invoice isn’t
the only cost.

The follow-up emails. The invoice copies. The “did they pay?” checks. Put a value on the hours your business spends chasing payment.

A break-even comparison using your inputs, not a prediction of savings or collections.
Your current time cost$250/month
Starter pays for itself in time if you save2.0hours/month

Starter: $99/month for up to 25 active invoices. Actual time saved depends on your invoices and workflow.

MORE FOLLOW-THROUGH. LESS OVERHEAD.

Follow-through that works.
Pricing that makes sense.

One monthly subscription covers the routine work of chasing payment: invoice intake, follow-ups, billing replies and payment tracking. Start at $99/month. PaidVia takes no percentage of what you collect.

Starter

$99/month

25 active invoices / month

Get started ↗
  • QuickBooks Online or Xero invoice sync (QuickBooks: in verification with Intuit; Xero: in verification with Xero)
  • Upload or forward invoices from any system
  • AI reading of PDFs, scans and photos
  • Branded requests and automatic reminders
  • Routine billing replies and invoice copies
  • Stripe payment links and payment tracking
  • Invoice history and exception alerts
FOR GROWING BUSINESSES

Business

$249/month

100 active invoices / month

Get started ↗
  • QuickBooks Online or Xero invoice sync (QuickBooks: in verification with Intuit; Xero: in verification with Xero)
  • Upload or forward invoices from any system
  • AI reading of PDFs, scans and photos
  • Branded requests and automatic reminders
  • Routine billing replies and invoice copies
  • Stripe payment links and payment tracking
  • Invoice history and exception alerts

Growth

$499/month

500 active invoices / month

Get started ↗
  • QuickBooks Online or Xero invoice sync (QuickBooks: in verification with Intuit; Xero: in verification with Xero)
  • Upload or forward invoices from any system
  • AI reading of PDFs, scans and photos
  • Branded requests and automatic reminders
  • Routine billing replies and invoice copies
  • Stripe payment links and payment tracking
  • Invoice history and exception alerts

Stripe processing fees are separate. An invoice counts once in each month it is actively managed—not once per reminder.

Your questions, answered.

How is this different from the reminders in QuickBooks or Xero?+

Accounting software can send scheduled reminder emails. PaidVia AI works the whole follow-up: it sends a branded payment request with a secure link to pay, answers routine replies (a copy of the invoice, the amount, the due date, how to pay), and when a customer gives a payment date, holds reminders until that date. Before every email it re-checks the balance in QuickBooks Online or Xero, so customers who already paid aren’t chased. Only disputes, “already paid” claims, changed bank details and anything unclear come to you. It works the same for invoices you upload or forward from any system.

Will PaidVia AI get me paid faster?+

That’s what it’s built for: requests go out on time, follow-ups don’t depend on finding time in your day, and customers can pay you online in a few clicks. We can’t promise when any customer will pay, and we don’t claim results for your business before you’ve used it.

Do I have to change accounting systems?+

Keep your accounting system. PaidVia connects to QuickBooks Online or Xero to track invoices and payment records in one place, or you can upload and forward invoices from any system. Your books stay where they are; your collection activity stays organized in PaidVia.

What if my invoice is a scan or a photo?+

Upload a clear photo or scan alongside your PDFs. PaidVia AI reads the invoice details and highlights missing or unclear information for review.

How are emails sent on my behalf?+

You authorize your business name and sending preferences during setup. Branded emails are sent through PaidVia, with replies routed to the invoice conversation. Connecting your Gmail or Outlook mailbox is not required.

When do I need to step in?+

Set your sending preferences once. Routine reminders and billing replies follow your approved preferences. You decide on disputes, credits, and changes to payment instructions—decisions that affect your money or customer relationship.

Who receives the payment?+

Your business. Customer payments go to your connected Stripe account; PaidVia’s monthly fee is separate. Stripe’s payment processing fees apply.

LESS CHASING. MORE GETTING PAID.

You did the work.
Let’s get you paid.

PaidVia AI brings in your QuickBooks or Xero invoices—or the ones you upload—asks customers for payment, and handles routine billing questions. Customers pay you through Stripe, while you get back to running your business.

Start getting paid →